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Database and Information Management Officer [1 post] - Jobs in South Sudan

Database and Information Management Officer [1 post]


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Duties and Responsibilities

Purpose of the consultancy The Information and Database Management Officer is responsible for collecting, processing, storing, and analyzing data that will serve as the foundation for the eventual risk database of the Ministry and support the design and programming of risk management initiatives. He/she will provide support in the generation and analysis of data and information inorder to facilitate informed decision-making. He/She will also establish a robust DRM database system using open source applications and produce situation report on a regular basis.

Key tasks Working directly under the guidance and oversight of the Office of the Under Secretary of the Ministry of Humanitarian Affairs and Disaster Management and the UNCT-deployed International DRM Advisor, the Information and Database Management Officer is expected to undertake the following: Information Management

  • Collect, organize, and preserve reports/data and other technical or scientific information relating to the PDNA, emergency floods or other disasters as agreed or directed by MHADM;
  • Generate field-level situation reports and other technical documents from assessed needs in flood affected areas;
  • Coordinate the timely and effective distribution of information with approval from MHADM;
  • Organize the exchange of information with major national and international Humanitarian agencies and government institutions;
  • Conduct short skill training for Government officials engaged in this project;
  • Support the provision of data and analysis requirements of the rapid PDNA and provide technical inputs in the development of the Disaster Recovery Framework and Plan;
  • Provide relevant substantive inputs to knowledge management and networking, including responding to MHADM requests for information on best practice;
  • Provide inputs for the production and dissemination of reports on MHADM and UNCT activities on DRM, emergency response, and resilience;
  • Establish and maintain a database management system on the PDNA and for the MHADM.


  • Production and dissemination of reports on MHADM and UNCT activities on DRM, emergency response, and resilience
  • Flood response and recovery database
  • End of assignment report


  • Demonstrated experience in the collection, processing, and analysis of data/information, to include the production of situation reports, etc.;
  • Knowledge of latest tools and applications on database management;
  • Ability to establish priorities and to plan, coordinate information collection and monitor own work plan;
  • Ability to work, establish and maintain strategic partnerships with government institutions, donors, civil society partners and other UN agencies;
  • Excellent communication, writing skills, and analytical skills;
  • Good interpersonal skills and result oriented;
  • Ability to work under pressure;
  • Experience in the usage of computers and office software packages

Required Skills and Experience


  • Bachelor’s degree in Information and Communication Technology, Database Management, or related field


  • At least 3 years relevant experience on the establishment and maintenance/operation of a database management system


  • Proficiency in English is a must

Application Procedure: The application package containing the following (to be uploaded as one file): A cover letter with a brief description of why the Offer considers her/himself the most suitable for the assignment; Personal CV, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references; Note: The above documents need to be scanned in one file and uploaded to the online application as one document. Evaluation Process: Applicants are reviewed based on relevance of qualifications, required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical Evaluation – Total 70% (700 points) Relevant Educational experience Weight = 20%; Maximum Points: 200 Relevant work experience as per TOR requirements Weight = 40%; Maximum Points: 400 Competencies, skills and language Weight = 10%; Maximum Points: 100

Having reviewed applications received, UNDP will conduct a desk review of the top five shortlisted candidates. Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.

Financial Evaluation – Total 30% (300 points) The following formula will be used to evaluate financial proposal: p = y (µ/z), where p = points for the financial proposal being evaluated y = maximum number of points for the financial proposal µ = price of the lowest priced proposal z = price of the proposal being evaluated Contract Award: Candidate obtaining the highest combined scores in the Technical and Financial evaluation will be considered qualified and offered to enter into contract with UNDP. Institutional Arrangement: The consultant will work under the guidance and direct supervision of the head of the HDIG Unit and will be responsible for the fulfilment of the deliverables as specified above. The Consultant will be responsible for providing her/his own laptop.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

How to Apply